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Search and Need

Since an attempt to parse, in the simplest terms, the “enterprise search” market in January, I have been exposed to no less than 77 products and vendors whose offerings have been brought to my attention. Add to that another 20 or 30 peripheral offerings in the text mining and text analytics sphere and you’ll understand why the need for a focused view when considering products.

Selling and marketing at its best sells to a need. Need expresses something about users, user behaviors, user requirements, and problems to be solved. Need also implies emotions and that may present a problem when it comes to making business decisions.

Nothing plays into emotional business decisions like money, as illustrated by one IT manager’s reaction to this week’s Yahoo News story about Google offering its search appliance for small Web sites for $100 for up to 5,000 pages. Noting that $500/year would support up to 50,000 Web pages, he thought it could be a solution for the company’s intranet. In a tough budget situation it seemed to make sense because the maintenance fee for current search software far exceeds $500.

Let’s be clear, Google is offering site search for a Web site on the World-wide Web, not internal enterprise sites. There is a huge difference in the number of variables to be considered not the least of which are:

  1. Who is authoring and maintaining the target content, and what do they expect to have the search engine do with the tags and content?
  2. Who are the users, what are they looking for, and how do they expect it to be displayed?
  3. What is the software providing in the way of managing and supporting metadata
  4. Where is the software going to run and be maintained?
  5. What are the security and authorization considerations?
  6. What about all the internal content that is not “Web pages” (e.g. PDFs, spreadsheets, slide shows, images) with their associated metadata that may not be supported in this license but are fundamental to an enterprise search solution
  7. What do page ranking and ad management have to do with internal search requirements?

Just to be clear, there are other solutions that may come with levels of Web site search support that are more suited to many small organizations, internal and external. This week I learned more about one such offering, PicoSearch that has options from free to very reasonable monthly charges bundled with service for hosting search for an organization’s content. It can also provide some levels of password protection and security controls. This may not be an optimal choice for organizations with complex and multi-faceted search interfaces but could be perfect for associations, educational institutions, and small businesses with straightforward product lines.

Keep in mind, inexpensive does not mean “cheap” and it is also not the first qualifying criteria for what is “appropriate.”

FAST Connector for Microsoft Office SharePoint Server 2007 Available

Microsoft Corp. (NASDAQ:MSFT) and Fast Search & Transfer (FAST) announced the availability of new technologies in the FAST Enterprise Search Platform (FAST ESP) that integrate with and extend the enterprise search capabilities of Microsoft Office SharePoint Server 2007. In addition to supporting 80 languages, FAST ESP will enable Office SharePoint Server’s users to employ advanced navigation capabilities to refine results and find facts, using FAST’s Contextual Insight technology. It also uses Office SharePoint Server as a platform, extending Web Parts capabilities to expose customers and industry partners to more relevant information. http://www.microsoft.com/, http://www.fastsearch.com/

Let’s Get Serious about Social Computing

You’d think the CEO of a public company would have better things to do with his time than to blog anonymously about his company’s performance and trash the competition. But this seems not to be the case with John Mackey, chief executive of Whole Foods Market, whose “sock puppeting” behavior, “the act of creating a fake online identity to praise, defend or create the illusion of support for one’s self, allies or company” has now landed him in hot water with the Feds and competitors in the natural foods grocery business. Probably a gaggle of lawyers will figure out a way to solve the Mackey issue . . . at least for now.
Yet, this latest escapade got me thinking (once again) about the double-edge sword of social computing. Sometimes we can be too social – not just speaking out of turn but also crossing important organizational boundaries. In our era of instant communications, it is possible to communicate too freely.
What we need are a few good models for how we’re going to “collaborate” with one another over the Net—figuring out the boundaries without building walls. (By enterprise collaboration I mean exchanging and sharing both information and insights, to do our jobs better.) Behind all the Web 2.0 hype, I suspect there are a few pointers towards new models.
One of my current favorites for a new model is Lotus Connections, an integrated suite of five services for social software (IBM’s moniker for the market). These services are (a) communities, (b) social book marking, (c) enterprise profiles, (d) activities, and (e) blogs. Not surprisingly, these services are based on the ways that IBM typically does business. In fact, Connections productizes several internally developed IBM technologies.
I realize that I have the same feelings for Connections that I had with Lotus Notes in the early days of the groupware revolution – a terrific concept for a new computing paradigm, yet where the devil’s in the details. With a $110 per user price tag, IBM is focusing (for now) on the large enterprise marketplace. Designed to run inside an enterprise, Connections bundles restricted versions of WebSphere Application Server, DB2 Enterprise Database, and Tivoli Directory Integrator. To be sure, large organizations have large internal collaboration problems – such as quickly assembling ad hoc task teams of company experts who do not necessarily know one another to solve a pressing problem, or coordinating constantly changing schedules and deliverables.
But I am still bothered by the boundary problem of social computing – which Connections (despite all its promise) does little to address. Yes, as soon as we are authorized and authenticated by our networked environment, we can collaborate and share information. With current technologies, we’re living in a binary world. Either we’re inside the firewall/enterprise or we’re public on the Net. Either things are “private” or “public.”
In real life though, we’re dealing not with just black or white. Social computing’s going to have to do better, and be able to deal with many shades of gray. This means being able to manage content, schedules, and relationships across an “extended” enterprise – and being able to adjust the degree of connectedness we want to have with colleagues across different organizations.

Open-Xchange Brings Open Source Collaboration Software to Small Businesses

Open-Xchange Inc., announced collaboration software designed to make it easy for small and medium-sized businesses to take advantage of open source without requiring prior Linux know-how. Open-Xchange Express Edition includes the tools required by companies to facilitate communication and teamwork. The product does not require a licensed operating system or any other software prior to installation. Open-Xchange Express Edition “transforms a bare metal computer into a fully-functional e-mail and groupware Server” integrating the Ubuntu operating system. Open-Xchange Express Edition supports standard groupware clients, such as Microsoft Outlook. Outlook users on Open-Xchange Express Edition can synchronize public, private, and shared folders, accept or decline appointments through Outlook, manage private appointments, tasks, contacts, and “Free/Busy” status. In addition, Open- Xchange Express Edition’s AJAX-based web interface is always accessible to users, regardless of platform. Open-Xchange Express Edition offers enterprise users smart links between calendar appointments, task lists, contacts, documents, bookmarks, and knowledge articles. Open-Xchange Express Edition is available today at the Open-Xchange Online Shop and through resellers. Prices for end customers start at US$ 898 / euro 691. Governmental, non- profit organizations and educational organizations are eligible for discounts. All prices exclude VAT. http://www.open-xchange.com/

“It’s Not Not About the Technology”

Thank you Andrew.

Andrew McAfee has a thoughtful post (“It’s Not Not About the Technology”) on a topic I’ve often bitten my tongue about, i.e., the (often smugly delivered) phrase “It’s not about the technology”. And of course the context is a discussion about applying technology to a business application, which should by definition, imply that both technology capabilities and business requirements need to be part of the “about”.

It is common for one or the other to be overly emphasized to ill effect. Perhaps because of my technical background, I am more sensitive to the use of this phrase in situations where the utterer is covering up for a lack of knowledge or fear of technology or change.

You simply can’t make good business decisions that involve technology without understanding what the technology can and can’t effectively do – business requirements need to be expanded or contracted based on what is possible and feasible if you want your IT investments to be successful and competitive.

Often the largest benefit of a piece of software is a little known (even to the vendor) feature that happens to allow for, e.g., a process improvement that would be a requirement if you knew it was possible. See what Andrew has to say.

Random Notes from the World on Search

A week late I am wrapping up my first six months blogging for The Gilbane Group on enterprise search. I am attempting a retrospective of discoveries, thoughts and issues that surfaced in second quarter. June was especially busy and now that I have had time to sort the sortable here are a few noteworthy highlights and reflections on them. In short, the search market is complex and becoming more so on a monthly basis.
Google the company and Google the product suite are so dominant that any article about search in the mainstream or technical presses evokes the “G-word.” This happens even if Google is not the main topic.

Consider for example Walter Mossberg in the Wall Street Journal in this article June 28, “Ask.com Takes Lead in Designing Display of Search Results.” The first paragraph never mentioned Ask.com but began “Google and other search companies …” On the same page was an article “Start-ups Make Inroads with Google’s Work Force.” Earlier that week the New York Times ran a story “The Human Touch that May Loosen Google’s Grip,” MassHighTech referred to Google throughout an article “Why the Best Search Marketers are Right-Brained,” and Intelligent Enterprise did as well in “Enterprise Search: Seek and Maybe You’ll Find.” [More about the latter further on.] A search on www.Clusty.com for “Google” under News>Top News today gets 89 hits and “Toyota” 49.

Korea presents us with a take on Internet search that I think is highly relevant to the enterprise search market as described in the New York Times, July 5 in “South Koreans Connect Through Search Engine.” It turns out that the amount of content in Korean on the WWW is so scanty that Google is irrelevant. Instead a five year-old company, Naver.com is giving Koreans what they really need, answers to questions native Koreans are seeking, built up collaboratively through their cultural “helpfulness.” Naver.com services 77% of all Internet “searches originating in South Korea.” Just as Google can’t deliver to a Korean population what it wants to know, Google can’t really “understand” all of the information needs nuances in culturally diverse enterprises. Naver maintains “questions and answers in proprietary databases not shared with other portals or search engines” as well an enterprise might want to do.

At the Red Herring conference in Boston on June 28, a panel of industry leaders, in a session entitled “The New Frontier in Search” was asked by the moderator whether there will “be any major breakthroughs in semantic search in the next ten years.” The answer from all four including Jeff Cutler of Answers.com and Doug Leeds of Ask.com was an unequivocal , “NO!” I have a list of over 30 companies working on or publicly “sniffing around” the semantic search marketplace. Others are sure to be engaged in stealth work so “not in ten years” is hard to digest but who really knows?

Also at Red Herring, in an interview with EMC’s Mark Lewis, he emphasized a compelling issue for enterprise search, “security,” namely authentication for permission to view search results. In another panel session moderated by Judy Hurwitz on SOA, the security issue was even more dominant as speakers discussed the complexities of integrating heterogeneous applications in a SOA environment while maintaining security integrity. As the number of variables in the architecture rises, so too the technical difficulties of making secure content really secure in search.

The Enterprise Search landscape is pretty crowded with companies that are more focused on helping us find what is in the organization than what is on an enterprise’s Web site. Summarizing the challenges these vendors face is the aforementioned article, “Enterprise Search: Seek and Maybe You’ll Find.” Their market is my beat but grappling with the realities of serving such diverse audiences is a serious necessity.

OK, this blog entry is already too long but you get the idea. The fact that the New York Times has recently had at least one article a week relating to search technologies is really a business marker. While search was introduced to professional searchers 35 years ago, it has been a real sleeper for most of the decades since. Web technology is truly the enabler of so much that makes search work for the masses in so many environments. It’s pretty clear that although search is ubiquitous in the workplace, its commodity status and the normalizing of enterprise search protocols are still a few years off. It is going to be interesting to see who stumbles and who prevails of the current bumper crop of offerings. Or will another disruption take us into more innovative forms of search?

Stay tuned for the next six months – I’m predicting more shakeout in the industry and more adoption of different flavors of search in more organizations. Trying to keep up will be the primary challenge.

The Web CMS Role in eMarketing

The recording from our June 26th webinar, “Utilizing Web CMS as an eMarketing Platform to Deliver Tangible ROI” is now available here.

During the webinar, my co-presenters from Hot Banana Software and I talked about how the Web is a critical component of marketing and sales strategies for organizations large and small. We noted that more and more marketing dollars are moving to online activities, in billions. Not many would argue with that. But we also reminded our audience that “the other side of the coin” in having more money to spend is the parallel rise in corporate expectations for ROI on that spend. Not many can argue with that.

The heat is on. Organizations want eMarketing to drive sales, period. Proving that it can – and quantifying that it does – remains the conundrum for many. As we discussed how to prove marketing ROI, we asked the audience to tell us about their eMarketing goals. Their responses clearly have accountability (read: measurement!) in mind:

We also talked about the fact that eMarketing is a dizzying challenge, given an array of emerging approaches, techniques, and technologies. Selecting the most lucrative methods is as far from a one-dimensional process as you can get. Here’s a snapshot of the methods our webinar audience is using today:

It can be interesting for both analysts and technology vendors to understand the rate of technology adoption within the field — as opposed to within the market forecast. Here’s a case in point, where “2.0”-driven techniques such as social media advertising and RSS content distribution lag begin more traditional “e” methods, focused squarely around email and search.

Want to read more on Web CMS and eMarketing? Download here.

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