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Gilbane Group Twitter Policy

About a month ago, Frank Gilbane posted on Gilbane Group’s use of Twitter. His post lists the Twitter accounts Gilbane Group has established and how we intend to use them. The blog entry also lists some of the Gilbane Group analysts that are active on Twitter and includes their usernames.

We would like to expand on the earlier post by communicating a policy point relevant to the social networking sites on which Gilbane Group currently maintains a profile (Twitter, LinkedIn, Facebook) and any other social networking site that we may join in the future. First, a brief related aside.

Every organization should establish a social collaboration policy and communicate it — many times over several channels — to all who use enterprise social software provided by the organization. The policy statement should describe expected and unacceptable behaviors related to enterprise social software use. It should include any potential rewards that individual users may accrue by using the software and all consequences of potential misuse. Ideally, the policy statement will also describe the governance structure put in place to monitor and guide usage of the tools. Excellent examples of corporate social collaboration policy statements include those of IBM and Intel.

Right! Back to Gilbane Group’s social software policy specifically. We want you to benefit from our active participation in social networks like Twitter just as much as we want to learn from you. Therefore, you should be aware that:

Gilbane Group will follow all individuals and organizations that have chosen to follow us on Twitter. Additionally, we will encourage our analysts to keep the same practice with their individual Twitter accounts.

Simply put, you follow us on Twitter and we’ll return the courtesy (unless your account is clearly a spambot or inappropriate.) Social networking is all about conversations, and all conversations include two or more active participants, by definition. We can learn as much or more from you as you will from us. So Gilbane Group and its analysts will engage with whomever enters into a social relationship with us.

Below is a list of current Gilbane Group Twitter accounts, including those of individual Gilbane analysts. Please follow any of these that you would like to and expect us to return the favor. Thank you!

 

Twitter Name Description
@gilbane Gilbane Group’s corporate account
@NewsShark Information and content technology industry news reported by Gilbane Group
@gilbanesf Information and dialog related to our Gilbane Conference San Francisco (next event is June 2-4, 2009)
@fgilbane Frank Gilbane, President & CEO
@marylaplante Mary Laplante, VP Client Services & Senior Analyst
@billtrippe Bill Trippe, Lead Analyst, XML Technologies and Content Strategies
@lwmtech Lynda Moulton, Lead Analyst, Enterprise Search
@spaxhia Steve Paxhia, Lead Analyst, Publishing Strategy and Technology
@lehawes Larry Hawes, Lead Analyst, Collaboration and Enterprise Social Software
@Lciarlone Leonor Ciarlone, Senior Analyst, Globalization
@dwaldt Dale Waldt, Senior Consultant, XML, Publishing, Content Management
@nealhannon Neal Hannon, Senior Consultant, XBRL Strategies

 

Content Management Vendors on Twitter

So I have spent enough time on Twitter to conclude that it is useful, indeed very useful, for keeping up with news and trends in technology. Just like the blogosphere, Twitter has its “A list” folks like Guy Kawasaki and many hundreds of interesting people with smaller followings. But I have also found it to be the most useful means I have for following news feeds—from Scientific American (@sciam in Twitter) to Paid Content (@paidcontent) to New England Sports Network (@NESNcom).

Not surprisingly, content management vendors are getting involved as well, and I welcome this. I put out a call ages ago for vendors to alert me to RSS feeds of their press releases, finding them much more useful than emailed press releases in long form. (Few did.) But now I want these things via Twitter. I love Twitter search, and I have begun using TweetDeck to filter and group things. I feel like I can keep much better track of things, read what I want to in long form, and share what I think is especially interesting.

What I would like to see next is an easy way to share groups of Twitter feeds, and even collaborate on them. I have been collecting a list of CMS vendors on Twitter, and offer the start of that list here. Anyone have thoughts about how we could create a useful master list? To start with, I would love to add categories to this—some are WCM vendors, others more niche, some are open source, and so on.

Thoughts?

Twitter User Name Twitter URL Company  
 
acquia http://twitter.com/acquia Acquia  
AlfrescoCMS http://twitter.com/AlfrescoCMS Alfresco CMS  
attivio http://twitter.com/attivio Attivio  
boxdotnet http://twitter.com/boxdotnet Box  
brightcove http://twitter.com/brightcove Brightcove  
coremedia_news http://twitter.com/coremedia_news Core Media  
CrownPeakCMS http://twitter.com/CrownPeakCMS CrownPeak  
daysoftware http://twitter.com/daysoftware Day Software  
Dirxion http://twitter.com/Dirxion Dirxion  
DotNetNuke http://twitter.com/dotnetnuke DotNetNuke  
Drupal http://twitter.com/Drupal Drupal Org  
elcomtechnology http://twitter.com/elcomtechnology elcom Technology  
ektrondave   Ektron  
emccorp http://twitter.com/emccorp EMC Corp.  
EMCsoftware http://twitter.com/EMCsoftware EMC Software  
episerver http://twitter.com/episerver EpiServer  
escenic http://twitter.com/escenic escenic  
EE http://twitter.com/EE ExpressionEngine  
gentics http://twitter.com/gentics Gentics  
google http://twitter.com/google Google  
hpnews http://twitter.com/hpnews HP News  
HP_IPG http://twitter.com/HP_IPG HP’s Imaging and Printers Group  
HylandSoftware http://twitter.com/HylandSoftware Hyland Software  
IBM_ECM http://twitter.com/IBM_ECM IBM ECM  
ibmevents http://twitter.com/ibmevents IBM Events  
Intelledox http://twitter.com/Intelledox Intelledox  
Interwoven_Inc http://twitter.com/Interwoven_Inc Interwoven/Autonomy  
ipublishcentral http://twitter.com/ipublishcentral IPublishCentral  
IronMountainInc http://twitter.com/IronMountainInc Iron Mountain  
Jadu http://twitter.com/jaducms Jadu  
Jahia http://twitter.com/Jahia Jahia  
joomla http://twitter.com/joomla Joomla Org  
Lionbridge http://twitter.com/Lionbridge Lionbridge  
Lotusphere http://twitter.com/Lotusphere Lotusphere  
magnolia_cms http://twitter.com/magnolia_cms Magnolia CMS  
SharePoint http://twitter.com/SharePoint Microsoft Sharepoint  
msoffice_us http://twitter.com/msoffice_us MS Office US  
MSDN_Office http://twitter.com/MSDN_Office MSDN Office News  
NsteinTech http://twitter.com/NsteinTech Nstein  
Omtool http://twitter.com/Omtool Omtool  
openedit http://twitter.com/openedit OpenEdit DAM  
OpenText http://twitter.com/OpenText OpenText  
Oracle http://twitter.com/Oracle Oracle  
papayaCMS http://twitter.com/papayaCMS papaya CMS  
plone http://twitter.com/plone Plone Org  
radiantcmsntcms https://twitter.com/radiantcms Radiant CMS  
ScriptoriumTech   Scriptorium  
sdltridion http://twitter.com/sdltridion SDL Tridion  
squizuk http://twitter.com/squizuk Squiz.NET  
streamserve http://twitter.com/streamserve StreamServe  
tizra http://twitter.com/tizra Tizra  
TYPO3_INFORMER http://twitter.com/TYPO3_INFORMER
Typo 3  
vignettecorp http://twitter.com/vignettecorp Vignette  
webworks_com http://twitter.com/webworks_com WebWorks  
wordpress http://twitter.com/wordpress WordPress  
XeroxCorp http://twitter.com/XeroxCorp Xerox  
XMPie http://twitter.com/XMPie XMPie  
       

 

Day Unveils Integrated Social Collaboration and Digital Asset Management Applications

Day Software (SWX:DAYN) (OTCQX:DYIHY) announced the general availability of its new Communiqué (CQ) 5.2 suite. CQ 5.2 adds new Social Collaboration (SoCo) and Digital Asset Management (DAM) applications that are seamlessly coupled with Day’s Web Content Management (WCM) software. The applications leverage Day’s unified Enterprise Content Management (ECM) content infrastructure platform, CRX. Day Software now enables organizations to advance their social media marketing strategies with media-enriched, interactive online communities powered by CQ 5.2. Day Software’s CQ 5.2 delivers interactive new tools for marketers that both enhance online collaboration and promote the brand. CQ 5.2 now includes drag-and-drop components for interactive marketers to enable user-self registration, profile management, commenting, ratings, tagging, discussions, and blogging to any Web page or Web site while maintaining control with advanced CRX-powered moderation, access control, audit trails and more. CQ 5.2 also provides out-of-the-box components for building wiki pages, enabling RSS feeds, sharing content, applications and social profile information with external social networks like Facebook and LinkedIn. Day Software’s CQ 5.2 DAM provides out-of-the-box lifecycle management services for digital assets, including ingestion, metadata extraction and generation, transformation and rendition management, and online or offline publishing. CQ 5.2 is currently available from Day Software. http://www.day.com

Xerox DocuShare Announces Two New ECM Offerings

Xerox Corporation (NYSE: XRX) announced two new DocuShare enterprise content management (ECM) offerings. Xerox’s DocuShare Virtual Filing System reduces the need for physical filing cabinets and gives workers immediate access to information. The system includes a document storage assessment, scanning technology, software, set up and user training. Once paper archives are uploaded into the virtual filing system’s drawers, documents can be searched by name, category and type. Xerox also unveiled DocuShare 6.5, an upgrade to its existing version. DocuShare 6.5 can store more than 50 million documents, perform search queries within seconds and supports intake of up to one million imaged documents per day. DocuShare 6.5 is also the software in the Virtual Filing System package. DocuShare Virtual Filing System will be sold in North America through Xerox direct sales starting in June. Select, certified partners will begin to sell the package in July. DocuShare 6.5 is currently available on Windows platforms through Xerox direct sales and resellers in North America. It will be available worldwide and on other platforms starting in June. Customers on a maintenance contract will receive an upgrade to DocuShare 6.5 free of charge. http://docushare.xerox.com

Vignette Announces Vignette Content Management 7.6

Vignette Corporation (NASDAQ: VIGN) announced two additions to its Web content management solution, a core component of the Vignette Web Experience Platform. Vignette Content Management 7.6 gives companies the ability to manage and deliver dynamic content enterprise-wide while offering simplified deployment, configuration and administration. Vignette Content Management 7.6 includes: enhanced business agility with additional flexibility to help companies quickly adjust content templates without relying on IT, and an environment that is easier and less costly to maintain due to reduced administration complexity for static content and simplifications to the publishing process. The Vignette Transfer Tool focuses on ease of administration for technical teams. Vignette will release additional components of its Web Content Management solutions in the coming months, including greater SharePoint interaction, the ability to publish content on third party portals and enhancements to the company’s Social Media Solutions. http://www.vignette.com

 

You too Can Have an Analyst on Demand

A couple of years ago the Gilbane Group rolled out a service it calls, Gilbane Analysts On Demand. The idea was that a company could subscribe to access to Gilbane’s lead and senior analysts for an unlimited number of short calls each year, across all the practice areas. I championed the idea and have suggested it as a good service for start-up content and search related companies. It is a good way for them to pick the brains of experts who have a lot of experience in their particular market niche or to cast about for a different perspective on how they might better approach their marketing, product expansion or services. I’ve had questions related to positioning, possible names or “tag lines,” pricing, and the type of partners a company might want to seek. I also encourage clients to talk to me about “what customers want” in terms of packaging and delivery. In 30 minutes to an hour, a lot of valuable information can be conveyed and, as an analyst I love helping companies think through a solution efficiently. Sometimes, just talking through the issue brings them to an obvious answer or to a better question to have answered. Business guidance seems to prevail over “enterprise search.”

Now that we have had a little experience with this type of service, I have decided that it would serve technology “buyers,” just as well. The service might prove even more effective for some companies than a lengthy contract for consulting services. Companies devote long lead times to thinking about, budgeting, selecting and procuring software solutions. Most of them don’t want a consultant waiting in the wings for the next evolution in a project. What they would like is an expert they can turn to at each project gate where a pivotal decision needs to be made, or for a little guidance on an approach or what the next step should be. As an analyst, talking to technology customers is valuable because I can hear customer thoughts and ideas about products and companies and then present these as anonymous feedback when appropriate.

The Gilbane Group has a long reputation for product independence. Our sponsored research, white papers and webinars focus on timely topical themes, not product briefings or marketing buzz for a particular client. We help vendors get out educational messages about how they view markets, customer needs, tool implementation and strategies for leveraging technologies. We give voice to the values they espouse as companies. When we work for a vendor, we also share advice about how they are perceived in the marketplace, and how to improve their brand because we believe that good and healthy companies make for a vibrant marketplace.

I’ve been told, “off-the-record,” that, while the Gilbane model is laudable, no vendor believes in true analyst or consultant independence. While I am sorry to hear that this might be the prevailing view, it is like saying that no bank can be trusted because of the current financial crisis. Are you hiding your money under the mattress, yet?
Not only are we a trustworthy resource – we have a lot of good people with terrific expertise. Check out the cast of characters at: Gilbane Contacts and consider how great it would be to have them all a phone call or email communication away. Just a thought.

Management of Content Authored in Enterprise Social Software

Suw Charman-Anderson posted a thoughtful piece with the title Businesses will live to regret their social media ignorance today.  Her main point is that organizations that do not deploy enterprise social software behind the firewall will lose control of information as it spreads through public social media.  This is an oft-heard refrain these days in the blogsphere.

Please don’t misunderstand, I agree with Suw.  If businesses want to retain some control over their information, they should provide secure, enterprise-ready versions of the specific types of collaboration and communication tools that employees want to use.  For example, if the risk of information leakage via Twitter is too high, the organization should deploy an enterprise microblogging application on its own servers (or subscribe to a SaaS offering hosted by a trusted vendor.)

What is especially valuable and somewhat novel in Suw’s post is her recognition of the content management issues surrounding the use of public social media to share corporate information.  She writes,

“…you need to make sure you know how communications using these tools are going to be logged, archived, and made searchable. Mostly, archiving (or logging) is built in, so it shouldn’t be that difficult. Cross-archive search might be a little bit more interesting, but it’s worth your while because more time is wasted in re-finding information than in finding it in the first place.”

Much of the dialog around enterprise social software has rightly been on connecting people to other people and the information and knowledge they possess.  The notion of using software to connect people to unstructured information hasn’t gotten nearly as much attention in the Enterprise 2.0 discussion.  Perhaps content management is a dull topic in comparison to connecting people, but enterprise social software is essentially a content authoring tool and it has fueled growth in the amount of content created within an organization.

Traditionally, unstructured information has been housed in what most would call a ‘document’, but it also may be contained in a message authored in a microblogging, wiki, or instant messaging application.  Those messages must be stored, indexed, and searchable so that users can find valuable information after it has initially been documented and shared by the author.  The same content management principles that we’ve applied to corporate email must also be used to ensure the findability of information generated in and shared via enterprise social software.

What is your view on this issue?  Do you have horror stories or best practices to share?  If so, please do by adding a comment below.

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