Curated for content, computing, data, information, and digital experience professionals

Category: Collaboration and workplace (Page 58 of 97)

This category is focused on enterprise / workplace collaboration tools and strategies, including office suites, intranets, knowledge management, and enterprise adoption of social networking tools and approaches.

The “2.0” Qualifier and A Reality Check

Last week’s FASTforward 07 event, sponsored by FAST Search, was a great opportunity to immerse ourselves in search and the state of our collective efforts to solve the knotty problems associated with finding information. (The escape to San Diego during an East Coast winter freeze was an added bonus.)

Much of the official program covered topics “2.0” — Web 2.0, Enterprise 2.0, Search 2.0, Transformation 2.0, Back Office 2.0. Regular readers know that the Gilbane team generally approaches most things “2.0” with skepticism. In the case of its use as a qualifier for the Web, it’s not that we question the potential value of bringing greater participation to Web-based interactions. Rather, it’s that use of the term causes the needle on our hype-o-meter to zip into the red alert zone. This reaction is further aggravated by the trend towards appending “2.0” to other words, sometimes just to make what’s old seem new again. We note, without comment, that O’Reilly Media’s conference in May has been dubbed Where 2.0.

We listened carefully to the 2.0’s being tossed out like Mardi Gras coins at FASTforward last week. One voice that stood out as a great reality check is that of Andrew McAfee, associate professor at Harvard Business School. In his keynote talk, “Enterprise 2.0: The Next Disrupter,” he presented a definition of Enterprise 2.0:

Enterprise 2.0 is the use of emergent social software platforms within companies, or between companies and their partners or customers.

The important word in McAfee’s definition is emergent, which is not the same as emerging. McAfee also outlined the ground rules for an enterprise that can legitimately lay claim to the use of the 2.0 qualifier. Read the FASTforward entries on his blog for his own eloquent summary.

In addition to his talk on Enterprise 2.0, McAfee also participated in a lunch presentation on research conducted by Economist Intelligence Unit on executive awareness of Web 2.0 and in a limited-seating roundtable on 2.0 topics. Both are briefly described on his blog.
In short, McAfee’s work is recommended reading for anyone interested in separating 2.0 market hype from potential business value.

Another highlight of FASTforward for us was keynoter Chris Anderson on “The Long Tail” and the application of Long Tail theories to search and content life cycles. By pure happenstance, the Gilbane team shared a limo to the airport with Anderson. In his day job as editor-in-chief of Wired magazine, he and his staff are experiencing significant levels of frustration with the publishing process — specifically, getting content out of a leading professional publishing tool and into the web content management system. While we found his Long Tail talk interesting, the conversation in the limo reminded us that solving some basic business communication problems is still a challenge. It was a thought-provoking way to end the week.

For more on FASTforward ’07, check out our enterprise search blog.

OASIS Updates ODF to Version 1.1

OASIS announced that its members have approved version 1.1 of the Open Document Format for Office Applications (OpenDocument) as an OASIS Standard, a status that signifies the highest level of ratification. The result of a collaboration between advocacy groups for the disabled and open source and commercial software vendors, this new version of the standard provides key accessibility enhancements to ensure that the OpenDocument format (ODF) addresses the needs of people with disabilities. OpenDocument 1.1 supports users who have low or no vision or who suffer from cognitive impairments. The standard not only provides short alternative descriptive text for document elements such as hyperlinks, drawing objects and image map hot spots, it also offers lengthy descriptions for the same objects should additional help be needed. Other OpenDocument accessibility features include the preservation of structural semantics imported from other file formats, such as headings in tables, and associations between drawings and their captions. The new version of OpenDocument reflects the work of the OASIS OpenDocument Accessibility Subcommittee, which is made up of accessibility experts from IBM, the Institute for Community Inclusion (ICI), RNIB, Sun Microsystems, and others. The Subcommittee’s recommendations were incorporated into the OpenDocument specification by members of the OASIS OpenDocument Technical Committee, which includes representatives from Adobe Systems, IBM, Intel, Novell, Sun Microsystems, and others. http://www.oasis-open.org/committees/office/, http://www.oasis-open.org

Wikis and Mashups–QEDWiki from IBM

Here’s some interesting news from IBM that caught my eye — new enterprise mashup technology, QEDWiki from IBM labs. To quote from the press release, it seems that wikis can front-end business process redesign initiatives.

QEDWiki, which is based on Web 2.0 technologies, is applicable for business situations. IBM’s Enterprise Mashup Technology breaks down the barriers of traditional application development and provides a framework that uses information from the Web and wiki technology to allow people to create a customized application in less than five minutes. For instance, many businesses rely on weather conditions when planning daily operations. QEDWiki can help a logistics manager plan the most efficient way to send rock salt, shovels and snow blowers to the Northeast to stock the store in time for a forecasted record snow storm. By using the enterprise mashup maker, the manager can “drag and drop” weather reports, online maps and the company’s national hardware inventory data into an application that will show which stores will be effected by the storm and which stores need inventory. The technology can quickly enable a store manager to prioritize product deliveries to meet customer demand within a small timeframe.

Per chance, wikis provide a more intuitive presentation of information than simple lists. This is going to be an important development for collaborative technologies. Moreover, mashups when linked to wikis can facilitate rapid application development–quickly putting up an ad hoc information sharing environment and then tweaking it, on-the-fly.

But all this begins by having access to well-tagged, self-describing content. The hard part is designing the underlying information architecture, developing the relevant content schemas, and tagging all of the content and their varied contexts in the first place.

Adobe Acquires Antepo and Amicima

Adobe has acquired Antepo, Inc. Antepo developed the Antepo Open Presence Network (OPN) System, a platform for Enterprise Instant Messaging and Presence capabilities, for real-time communication and collaboration while meeting critical business requirements for control, security, integration, and compliance. The Antepo technology provides both XMPP and SIP support. Additionally, Antepo’s technology supports federation with certain other IM systems, including connectivity to Google Talk, IBM Lotus Sametime, and Microsoft Live Communications Server, as well as the ability to expose presence to applications beyond chat. The current plan is to incorporate the technology into a future release of Connect and Acrobat. Integrations with other Adobe products are being evaluated. Adobe also acquired certain assets of Amicima, Inc., a privately held corporation dedicated to developing improved Internet protocols for client-server and peer-to-peer networking. Amicima’s protocol suite provides secure client-server and peer-to-peer networking that supports both one-to-one and scalable group communication, quality-of-service prioritization and latency control for multimedia communication. Antepo’s presence capabilities and Amicima’s peer-to-peer technology is expected to enhance future versions of the Adobe Acrobat and Acrobat Connect software and services product lines. http://www.adobe.com/special/antepo/, http://www.adobe.com/special/amicima/

Welcome to the Collaboration Blog

Another blog? On collaboration? No this is not a mistake. Welcome to the Collaboration Blog at the Gilbane Group. I’ll be focusing on business collaboration – the techniques, tools, and technologies that you and I use in our work-a-day worlds to share information online.

Along the way I’m probably going to spend some time talking about “social computing” – the new buzz word for sharing information online which IBM is adding to its latest marketing campaign. And inevitably I’ll touching on MOSS and VISTA—the Microsoft juggernaut that includes Microsoft Office SharePoint Server 2007 (MOSS), the rewrite of Windows for the 21st century (VISTA), and the other Office 2007 applications. And then there are the neat new tools and applications coming down the pike, from innovative start-ups and established vendors alike.

More is at stake than this year’s marketing hype. Let’s put the discussion in context.

Collaboration is one of those old ideas about the future of technology, going back more than thirty years to the dawn of networked computers. (Yes once upon a time, not so many years ago, even email was new and revolutionary.) Many of us in the industry, developing products in those pre-Internet days, talked a lot about the “three C’s” – communication, coordination, and collaboration. We had this crazy idea that once we could connect electronically with one another, we could easily communicate and share information. Then eventually we would ascend to the nirvana of collaboration, and be able to work together with our colleagues to achieve common goals.

Yes, the easy communication and the information sharing certainly has happened. Yet there’s still a lot of overhead when we try to work closely with one another, at a distance. Along the way we’re finding that our colleagues are no longer our co-workers and employees in the same company–and that our actions and activities routinely span time zones and organizational boundaries. In fact, many of us now work as independent agents within a distributed (and networked) extended enterprise, in ways that would astound – and perhaps delight — our fathers and mothers.

I don’t think anybody will dispute the fact that the Internet changes how we work – and how we play. Yet making good use of our endless capabilities to communicate and share information is another matter. We still need to figure out how we can best collaborate with one another to achieve meaningful outcomes—particularly when we have the benefits (and the challenges) of working in a distributed fashion over the Web. Going forward, I hope to have more to say about the business impacts of collaboration, and why some collaborative computing environments are going to be more successful than others.

Research Shows Businesses Engaging and Listening Through Social Media

In June of 06 I took my first step towards understanding business blogging. As a professor at the University of MA in Dartmouth, and Director of the Center for Marketing Research, I felt I needed to be able to answer the frequent question from businesses, “should we have a blog?” My first study sought advice from experienced business bloggers (and others) and I was clearly cautioned by them: Blogs take time, commitment, planning and respect for the values of the blogosphere.

Eric Mattson (a podcaster I met through the first study) and I released a new study this month on the Inc.500 and their use of social media announced in a post by Frank Gilbane. Much has since been written about the major finding: The Inc. 500 is blogging at more than twice the rate of the Fortune 500. Given that the Inc. 500 are selected based of their rate of growth in one year, it says something about moving quickly and the use of social media.

What we thought was even more interesting is that the Inc. 500 were monitoring social media regardless of if they were using any. Eric and I have submitted a paper on this monitoring behavior to the Journal for New Communications Research and will make that link available as soon as it comes out. Basically, we found that some companies may not be directly engaging customers yet, but have figured out the value of listening and watching. When Business Week in June of 05 wrote about ” The Power of Us”. I think this is exactly what they were referring to…voices being heard. It looks like it is actually happening!

I am still very interested in which businesses or organizations choose to engage their constituents, which choose to listen, and which watch all this from the other side of a search engine. Blogs, podcasts, videoblogging, message boards and all the rest allow organizations to relate to consumers in a more meaningful way. It is definitely not business as usual, but it is definitely business as it should be.

Eric and I are planning a new study on higher education and its use of social media to explore another arena. We will make the findings of that study available here in the spring. I have never enjoyed research so much…..

wikiCalc goes 1.0!

Dan Bricklin’s Software Garden announced the release of wikicalc 1.0. In Dan’s words: “After over a year and a half of work (part-time), I’m finally releasing the wikiCalc web authoring system as a “1.0” product. This means it has a pretty complete set of features for producing the quality output for which it was designed, has been relatively stable for a period of time, and has a reasonable amount of documentation. People who have held off testing or using the product until this point should now start taking a look. This is the code that will be the starting point for the SocialCalc project. You’ll find the new documentation, and a link to the downloads, on the new wikiCalc Product Home Page. This new documentation includes a “Features” page giving an overview of the product, a news page with an RSS feed, an “If you are new to wikiCalc…” page, and more. The documentation on the website is much more extensive than before. There are separate pages with details about setting up “Edit This Page”, “Live Viewing”, and other technical topics. The product Help files are reproduced, too. It is written from the point of view that many users will be setting up remote-access to hosted versions of wikiCalc. I designed it to be localizable into other languages, and reportedly Russian and Polish are far along, with more on the way including German, Italian, and Japanese. (I used Zbigniew Lukasiak’s rather complete Polish translation to test a lot of the localization code and catch bugs.) One person has written code for parsing and searching the edit log audit trail that wikiCalc keeps. As I fire up the Open Source project with the Socialtext people I’ll include places to post and keep track of these things.”

“There are companies in addition to Socialtext considering providing hosted services based upon wikiCalc. One that sprung up on its own is on the iWoorx website. iWoorx adapted the wikiCalc code to create a portal targeted at business users who use spreadsheets and email daily for exchanging simpler spreadsheets. They added more advanced user administration, cool graphing capabilities, and a “test drive” capability. They let users subscribe to some preconfigured collaborative spreadsheet pages designed for coordinating globally sourced consumer products. You can try their “test drives” without signing up. They are meant as an educational tool to introduce regular business people to the “wiki-ness” of wikiCalc in a portal environment. Seeing wikiCalc integrated with animated Flash graphs (in their “Live ChartLinx” test drive) is really cool and is just the type of thing I was hoping to see from others who took advantage of the open nature of wikiCalc. I’m not involved in the iWoorx project and it makes me feel great to see what others are doing all on their own with my creation. With all of the excitement around the experimentation with products and services lumped under the term “Web 2.0” it’s time for a web spreadsheet engine that is open to all around which to innovate. I chose Perl for the implementation because it is accessible to a wide range of programmers with a wide range of abilities and is easy to get running on almost any system. … There are many important features to be added and many people to bring into the project so that it can flourish. I intend to continue devoting a lot of time to this product. Here’s what will happen next: As I wrote back last June, Socialtext is going to integrate wikiCalc functionality into their wiki system and provide hosting and support to those that want it. They are also funding an open source project around the wikiCalc code so that I can move the product forward as part of a community. This wikiCalc 1.0 code will form the base release to start what Socialtext is calling the SocialCalc project. While the Software Garden release of wikiCalc is covered under the GPL 2.0 license, Software Garden is the author of the entire wikiCalc product and owner of the copyright. There have been no “contributions”. This will change with the SocialCalc codebase. That code will be developed much more in the open and will accept contributions from others (subject to my approval for now) who will hold the copyright to their contributions. My development work on new features will be going into SocialCalc, and Socialtext will be providing a lot of developer time, too, so that is where the future action will be. SocialCalc will be released under a Socialtext Public License that, being based on the Mozilla Public License 1.1, may be more appropriate for some companies who have issues with the GPL. (For users that want code covered under the GPL, this wikiCalc version 1.0 will always be available under that license.) There will be more news about SocialCalc at a later time.” http://danbricklin.com/log/2007_01_25.htm#wikicalc1_0

MindTouch Unveils Commercial Wiki Virtual Appliance

MindTouch unveiled MindTouch Deki, a business wiki implemented as a virtual appliance. MindTouch Deki is a business software that installs quickly, giving different workgroups in organizations the ability to share information and collaborate with colleagues almost instantly and securely on their own network. MindTouch Deki is a complete pre-installed, pre-configured application and operating system that runs on any Windows or Linux machine. Scalable from small workgroups to large enterprises, it runs atop VMplayer, a free virtual appliance player from VMware. MindTouch Deki enables users to create, edit, share, search and store documents, emails, files and images securely behind a company’s firewall. With an interface that looks and works like a word processor, MindTouch Deki offers a WYSIWYG rich-text editing experience in a web browser. With the Outlook Connector, a user can work in MindTouch Deki and pull all the necessary emails in one place, convert them to wiki pages in one click and share the contents. Every wiki page in MindTouch Deki is stored in XML, which enables content to be integrated into existing web services, knowledge management, web publishing or any standards-based enterprise application. MindTouch Deki is free for the first five users and is designed for on-demand scalability; customers simply purchase more user licenses online when they are ready. The free license does not include software updates and fixes, support or certain advanced features such as Outlook Connector. A full license (for five users) starts at $995. http://www.mindtouch.com

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