Data Capture: April 2010 Archives

DocuLex, creators of content management software (CMS), announced data mining capability through their WebSearch program. Users can keyword search their documents in various file formats to assist in decision making for their organizations. Available as a local installation or as a cloud/software service, WebSearch is a component of DocuLex’s Archive Studio, providing network-enabled document capture and image processing software, along with browser-based document and content management. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches. Driven by a dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace lets users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace allows the secure sharing if documents with 3rd party guests. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders. Documents of various file types may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. DocuLex WebSearch also has the capability of pulling inbound and outbound email from the Microsoft Exchange Journal mailbox. This automated process negates user involvement, ensuring thorough capture and retention of all email and attached content. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley. Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the records management module. Incoming, outgoing and internal emails are captured instantly and actively by the archive server using a journaling function inherent to the clients' mail server (for Exchange and POP3 servers). Any email and attachments sent or delivered will be archived and processed. WebSearch can also serve as an off site document archival/disaster recovery facilitator, with public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage. www.doculex.com