Recently in Data Capture Category

DocuLex, creators of content management software (CMS), announced data mining capability through their WebSearch program. Users can keyword search their documents in various file formats to assist in decision making for their organizations. Available as a local installation or as a cloud/software service, WebSearch is a component of DocuLex’s Archive Studio, providing network-enabled document capture and image processing software, along with browser-based document and content management. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches. Driven by a dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace lets users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace allows the secure sharing if documents with 3rd party guests. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders. Documents of various file types may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access. DocuLex WebSearch also has the capability of pulling inbound and outbound email from the Microsoft Exchange Journal mailbox. This automated process negates user involvement, ensuring thorough capture and retention of all email and attached content. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley. Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the records management module. Incoming, outgoing and internal emails are captured instantly and actively by the archive server using a journaling function inherent to the clients' mail server (for Exchange and POP3 servers). Any email and attachments sent or delivered will be archived and processed. WebSearch can also serve as an off site document archival/disaster recovery facilitator, with public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage. www.doculex.com 

Oracle unveiled Oracle Imaging and Process Management 11g and Oracle Forms Recognition, both of which are components of Oracle Fusion Middleware. Oracle Imaging and Process Management 11g is an integrated imaging product for the management of document images within enterprise business processes, consolidating information through a single repository in Oracle Universal Content Management. Oracle Forms Recognition is the latest addition to Oracle Content Management and is an "intelligent" data capture solution that can analyze, recognize, and categorize structured or semi-structured document types including invoices, purchase orders, bills of lading, and claims forms. Oracle Imaging and Process Management 11g and Oracle Forms Recognition are available now. www.oracle.com

Optical Image Technology’s latest DocFinity software release features DocFinity eForms. eForms can be configured, administered and used within a web-based interface. Part of the browser-based DocFinity suite, eForms is designed to let users to input, store, and access forms securely from any location, and to use those forms to launch appropriate processes using DocFinity BPM (business process management) software. Equipped with a Flash interface, eForms will customize forms while ensuring sensitive information is secure. eForms makes captured information immediately available enterprise wide, and also allows collaboration on form design. Form designs can be checked out electronically by authorized users, who can add, delete, or modify those designs, then check them back in for further modifications or review. www.docfinity.com

Brainware, a provider of intelligent data capture and enterprise search solutions, has announced that it has entered into an OEM agreement with Oracle whereby Oracle plans to embed the Brainware Distiller intelligent data capture software into Oracle Imaging and Process Management. www.brainware.com/ http://www.oracle.com/